a glossary of archival and records terminology pdf

Description-related processes may begin at or before records creation and continue throughout the life of the records. Name records are the people, families, and organizations that create archival materials. Records Management. The author and his advisors were careful to distinguish the words defined from similar terms. The Dictionary of Archives Terminology is the foremost reference on the archival lexicon. Entries draw primarily from the professional literature in the United States and Canada. For the purposes of this Article: (1) "Agency" shall mean any State, county, or municipal office, department, records of governmental bodies; and the preservation and use of a national archival heritage; and to provide for matters connected therewith. 28 (July 2017) General Records Schedule 5.2. access. (Definitions from the Glossary of Archival and Records Terminology (Richard Pearce-Moses, 2005) Archival research can be challenging, but it can also be tremendously rewarding (and even fun!). The Multilingual Archival Terminology project is led by Dr. Luciana Duranti, University of British Columbia (UBC), Canada. Administrative value – the usefulness of a record to an organization in the conduct of its daily business By being aware of the statutes pertaining to records … This glossary is not a comprehensive listing of all terms used in records management. Terms chosen are those used in the NSW public sector and the definitions reflect this usage. Where applicable, definitions are followed by a brief citation. (Afrikaans text signed by the President.) ARCHIVES, PUBLIC RECORDS, AND RECORDS MANAGEMENTArchives have existed since ancient times. b. LCC – Records and Information Management (RIM) Page . Accounting: A service that oversees, measures, and evaluates financial information for decision making purposes. The right, opportunity, means of finding using, or retrieving information. Eligible records MUST be “NON-ARCHIVAL” and covered by a current, approved records retention schedule. Help you Find Information within our archival collection. ACQUISITION POLICY ... dictionary definitions) 3. 8. n. ~ An official statement issued by an archives or manuscript repository identifying the kinds of materials it accepts and the conditions or terms that affect their acquisition. archive To transfer records from … The Dictionary of Archives Terminology is the foremost reference on the archival lexicon. Glossary of Records Management Terms www.tab.com Many words, acronyms, and phrases are used in discussions of records management, filing systems, human resources, and government agency and law enforcement recordkeeping. The Society of American Archivists is pleased to add Archives & Manuscripts: Law to the list of titles in the Records Management: SAA Glossary : Aggregation: Accumulated or collected records that are organized into groupings or series. Glossary of Records Management Terms. By extension, this Database now stands as a contribution to our understanding of records in dynamic, interactive and experiential systems in the artistic, scientific and governmental sectors. The United Nations Archives and Records Management Section: Provides records and information management services to the UN Global Secretariat. The South African Bureau of Standards (SABS) in collaboration with the National Archives and Records Service of South Africa (NARSSA) has a specific initiative through participation in the local SABS SC 46 D Committee viz. DEFINITIONS OF RETENTION CODES . Active Records: Records which are used in an office at least once per month. 29 SECRETARY OF STATE 255 MAINE STATE ARCHIVES Chapter 10: RULES FOR DISPOSITION OF LOCAL GOVERNMENT RECORDS SUMMARY: This chapter governs the disposition of local government records. Glossary of Records and Information Management Terms, 5th Ed. The .gov means it’s official. As per The Archives and Public Records Management Act (APRMA), public records include all recorded information that relates to the transaction of government business, regardless of physical form. Select List of Archival Terminology ACCESS 1. Archives and History. Active Records Records used to conduct current Agency business and are maintained in office space and equipment. This Article shall be known as the North Carolina Archives and History Act. Glossary of Terminology. or evidence about a past event. These records are retained for many uses. The following book may also be useful and is available on-line: Pearce-Moses, Richard. A Glossary of Archival and Records Terminology is online at www.archivists.org/glossary. II. A number assigned to identify shipments of records in the records center. Download Citation | On Jan 1, 2005, R. Pearce-moses published A Glossary of Archival and Records Terminology | Find, read and cite all the research you need on ResearchGate This is achieved by creating accurate and appropriate representations and by organizing them in accordance with predetermined models. 1. The International Council on Archives and the InterPARES Trust are collaborating to build a multi-lingual database of archival terms. § 121-2. They did so before 1788, and their descendants still do today. Glossary of Archival and Records Terminology . Non-Archival Paper Records After Imaging Version 1.1 (May 15, 2012) Page 3 of 6 KEY COMPONENTS for “Scanning and Tossing” What Records Are Eligible For “Scanning and Tossing”? The official statement defining which records are available for use under what conditions. Definitions of records management In the past, 'records management' was sometimes used to refer only to the management of records which were no longer in everyday use but still needed to be kept - 'semi-current' or 'inactive' records, often stored in basements or offsite. The agency retains legal custody of the records when transferred for temporary storage at a records center. This differs from the backup function in that archive is intended to keep the data for a long time. While various models of the records life-cycle exist, they all feature creation or receipt, use, and disposition. Digitised records with a permanent retention period must be retained and transferred to NT Archives as defined in the University Records Retention Schedule. an office or in the Archives after a period of active use (also called archival records). Records Management Glossary. July 2003 ' Commonwealth of Australia 2003 ... function-level classification terms 12 Figure 3 Œ The National Archives record plan showing activity- ... B Glossary 37 C References 42. DEFINITIONS A. These definitions provide you with clarity around key concepts and terms that are used in the Pricing Schedule. The following glossary, developed by the then National Archives and Records Service in 1984 for A Modern Archives Reader: Basic Readings on Archival Theory and Practice, is provided on this website as an aid to persons unfamiliar with common archival terms. These definitions are not legally binding and do not represent NARA policy. Records and Information Management (RIM) is the field responsible for the efficient and systematic control of records (paper, electronic documents, microfiche, CD/DVDs, cassette tapes, etc.) Short title. Of course the first Australians made records and preserved archives – if we must use those terms. Accountant's Equation: The equation that is the basis of the Balance Sheet: Assets = Liabilities + Owners' Equity. The list is not exhaustive. ... titles, series titles, and subjects) used in a library catalogue or file of bibliographic records through the application of an authoritative list, called an authority file, to new items as they are added to … Definitions of Retention Codes . These materials are primarily intended for use by records management practitioners in developing countries. Readable Records. (Assented to 27 September 1996) BE IT ENACTED by the Parliament of the Republic of South Africa, as follows:- … More modern usage tends to refer to the entire 'lifecycle' of 48.) D. Glossary of terms and abbreviations. The glossary of the Canadian standard for archival description. Audit : Formal inspection and verification to check whether a standard Definitions 2-1030 Active Records ... Archival Records - Records with enduring value because they reflect significant historical events, document the history and development of an agency, or provide valuable research data. Glossary of Terms 2 http://archives.nd.edu/records/glossary.htm Term Definition Archives Retention / Disposition What will happen to records that are transferred to the University Archives. Available in PDF, EPUB and Kindle. Definitions . Please note that this Glossary defines terms used in your Agreement, this website and our business in general. Share. Glossary of Records Management Terms. Definitions adapted from ISO 15489-1, Records and Information Management;, Society of American Archivists’ A Glossary of Archival and Records Terminology (2016), and the US National Archives Transmittal No. Computers a. The term is also used more loosely in association with storing things safely over time, such as 'an archive of your text messages'. Table of Contents. This book was released on 23 January 2022 with total page 433 pages. (1) The noncurrent records of an organization or institution preserved because of their continuing value. 201-903 ( 21 U.S.C. v Foreword This most recent edition of the Glossary for Property Appraisal and Assessment reflects the changing technologies and needs that affect the assessment pro-fession. ARCHIVES. Dictionary of Archives Terminology. Definitions. of Describing Archives: A Content Standard (Chicago: SAA, 2007), the standard archival description in the U.S. You can purchase this book directly from SAA (www.archivist.org) or from the University bookstore. I. archival material in order to promote its accessibility. The definitions given in the glossary are succinct and accurate. A glossary of archival and records terminology / Richard Pearce-Moses. List all terms in category Search in full text of entry. APPENDIX II: GLOSSARY OF TERMS ... for electronic records, and archive records that are pertinent to 36 clinical investigations conducted under parts 312 and 812 37 Many of the paper records at The National Archives have digital versions, such as Royal Navy service records or pre-1858 wills. The Society of American Archivists' Dictionary of Archives Terminology is an invaluable resource for anyone getting started with archival research. records with vital or historical value are archived, and ephemeral (non-archival) records are destroyed/deleted. Records worthy of permanent preservation for reference and research purposes are selected for deposit in the state Archives at the Connecticut State Library. a. Archival definition, of or relating to archives or valuable records; contained in or comprising such archives or records. Series. Glossary of Terms a consolidated glossary of relevant records management, electronic records management, information technology and computer terms. Full references are listed below. Three definitions of a ‘record’ ~ which do you like best? Introduction This Glossary of ITS Terms & Abbreviations is a work in progress intended to assist those working with the recently-opened records of the International Tracing Service (ITS), including those whose knowledge of the German language may be … The transfer of the legal and physical custody of records from an agency to an archival agency or a records center. Public Records. Retention Period.

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